Appraisals can’t just be an end of year exercise, performance development is continuous throughout the year. However they serve as a marker and a time for an employee to shine and a time for a Manager to show appreciation and gratitude for work during the year.
A key to the success of the meeting is about building a relationship, finding common ground and developing rapport. Making the team member feel comfortable and using the knowledge you already have to create a warm atmosphere where the discussion can be open and developmental.
The conversation is central to a good appraisal, it is not about being led by the paperwork. Asking the right questions and listening to the answers without interrupting and remembering whose agenda the meeting belongs to. Keep in mind the 80:20 rule, and use techniques to keep the person talking, this is their appraisal not yours as a Manager.
Limit the paperwork, you only really need one form at the most. The employee to complete something before the meeting to give structure. The Manager to make notes during the conversation, however not to fill in the form as this will definitely break the magic.
“Show Off” as an employee this is your time to shine. Bring examples of work that you are proud of and time where you worked well with team members. Owning your own self development and knowing where you want to go with your career.
Feedback is vital from both parties. Acknowledging what has gone well and acknowledging projects that could have been tackled differently. Good idea to use a framework whether it be positive or constructive, look at the elements you want to talk about. We call it an SBI:-
Situation – what happened and when?
Behaviour – how did you respond and react?
Impact – was it positive or could you have done it differently?
The appraisal is not just about the years performance you can also talk about career development. The future is incredibly inspiring and it would be limiting to just talk about where the employee was now. Hopes and dreams are in the future.
The appraisal is a motivational exercise and the employee should leave on a high with a clear idea of where their future is heading.
Please do get in touch if you would like a workshop on “How to get the best out of Appraisals…?” firstname.lastname@example.org